When adding copies of monograph, video or other material to III...
Go to the bibliographic record associated with copy 1.
Make sure that c.2 or 3 or 4... is really a c.2 (same publisher, distributor, not a different year...)
Bring up the item for the existing copy.
Use the command n (New item from old)
A list of item defaults will come up, choose #1.
Now you have a new item that has the same copy number, item type, location, status, price and call
number as the original item. It does not have a barcode or any volume information that was in the original
item.
Change the copy number.
For A/V material, if the price is $0.00 put the price in (if the first item did not have a price the new item will
not either, add the price from the new item to the original item as well).
If the status of the original was missing or withdrawn etc, the new one will also be, that needs to be
changed to available - [blank].
Add the barcode by inserting a new field (i)
When prompted type b to get a barcode field. Wand in the barcode.
Add the record to the database (a).
Go to the order record and add today's date as in the catalog date field.

Exceptions and problems...

Sometimes the new item got it's own brief bibliographic record that is where the order record is. If this is
the case you add the item on to the bib. record that it should go on and when you are done you transfer
the order record over from the brief bib. to the correct full bib. record.

Video hitches and glitches...

Sometimes a video gets ordered as a c.2 and it is the same video as one we already have (in terms of
director, actors, cinematic release date) but the new one is distributed by a different distributor or for some
other reason gets it's own bibliographic record (it does not just get added as c.2 to the first record).
When this happens catalog it like it was the first one received except that the call number should be the
same as the other items (except for the year) like it was just another edition of a literary work. If both
videos were distributed in the same year as videos use a work letter after the date to differentiate one item
from the other. WE WANT THESE TYPES OF COPY 2'S TO SHELVE TOGETHER EVEN
THOUGH THEY WERE DISTRIBUTED DIFFERENT YEARS OR BY DIFFERENT VIDEO
PUBLISHERS.

Accompanying material for added copies

If there is a guide or other accompanying material, you can build your base item from the existing main item
(like the video the guide goes to) but:
Unless it is a copy 2 do not make it a copy 2.
Add a volume designator like Guide, Viewer Guide, etc.
Pencil mark the title so our student will know what title to put on the temp. binder.
Make the location (for material accompanying a video) WAO (this is AV Oversize).
The label should be like this:

A/V
Oversize
(or VC, AC, Kit ...)
XX
####
.X##
Year
Guide (or whatever)

By putting Oversize A/V VC we help keep the guide from getting shelved up in the general collection.

Items in III: UNCW Added Copies

In III, go to database maintenance, update records.

Look at existing item.

Print out the bib. and item record.

Write the call number in the book. (Watch out for z's with bibliographies, we don't use the z schedule for
bibliographies.)

Put book with the record on the cart.

Bring to Cataloger...

Get back from Cataloger.

Make any changes.

Add new item from old (n)

Change copy # to 2 or 3 or...

Add barcode.

Verify the item status and location.

Add catalog date to the order record.

Type label or run from a dummy record in CATME

Put the book on the processing shelf.

Put the order card in the box.

Put III printout in the printout box.

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Last Update: February 15, 2006