EMPLOYMENT POLICY FOR LIBRARY FACULTY

This statement outlines the policies and procedures governing employment for Library Faculty.

1. Library faculty members are exempt from the State Personnel Act (EPA), employed on an 11-month contract.

2. Library faculty members are hired at the rank of Lecturer/Assistant Librarian.

3. All Library Faculty will be evaluated annually. Evaluations will be conducted by the supervising librarian, and include a review of the librarian's self evaluation and feedback from the Library Faculty Personnel Committee. Librarians hired after November 30 and before the last day in February are exempt from submitting a self-evaluation for the year of hire to the Library Faculty Personnel Committee, but will submit a self-evaluation to the supervising librarian. All evaluations will be based on the document entitled " PERFORMANCE CRITERIA FOR LIBRARY FACULTY EVALUATIONS. " All evaluation summaries will be written, signed by the supervising librarian and the University Librarian. A copy will be given to the librarian being evaluated and a copy will be placed in the librarian's Personnel Folder. Evaluations are used by the University Librarian to decide whether or not to issue subsequent annual contracts.

Annual contracts (July 1st - June 30) may be issued each year for four years after the initial contract:

• 1st Contract: End Date: June 30

• 2nd Contract: End Date: June 30

• 3rd Contract: End Date: June 30

• 4th Contract: End Date: June 30

• 5th Contract: End Date: June 30

4. Contracts for the 1st contract year may be recommended by the University Librarian to the Provost /Vice Chancellor for Academic Affairs. Human Resources will provide the initial letter of appointment upon hiring with details of the contract. The University Librarian's office will provide a letter of intent to hire as soon as a position is offered and it is accepted by the candidate and approved by Human Resources. While this letter is not a contract, it can be helpful as the person is moving here or needing employment data. The formal letter of appointment will come from Human Resources after all paperwork and collection of credentials are complete. Librarians with annual contracts will receive a letter each year from the University Librarian's office after the each initial year indicating salary for the contract year. If the University Librarian denies an annual contract, employment ends at the end of the contract year.

5. Librarians hired July 1 through November 30 will be considered to have started employment in that fiscal year for 5-year contract review purposes. Librarians hired December 1 through June 30 will be considered to have started employment in the subsequent fiscal year for 5-year contract review purposes. For example, librarian hired September 1, 2006 (1st year contract: 2006-2007); librarian hired December 15, 2006 (1st year contract: 2007-2008).

6. During the first week of February of the 4th contract year, based on a positive recommendation by the Library Faculty Personnel Committee (see 3 above) and the University Librarian, a Library faculty member may be recommended to the Provost/Vice Chancellor for Academic Affairs for a 5-year contract at the rank of Lecturer/Senior Assistant Librarian. Librarians who are approved by the Provost/Vice Chancellor for Academic Affairs will receive their initial 5-year contract and all subsequent 5-year contracts from the Provost's office, signed by the Provost. Librarians within 5-year contracts will receive a letter each year from the University Librarian's office after the initial year indicating salary for the contract year.

7. Evaluation and recommendation for a subsequent 5-year contract will be made in the 5th year of the 5-year contract. If the Library Faculty Personnel Committee denies a 5-year contract and the University Librarian and the Provost both concur, the library faculty member will be offered a final one-year contract.

ANNUAL CONTRACTS AND 5-YEAR CONTRACTS

Year 1	Year of hire 1 First annual contract*
Year 2	Second annual contract*
Year 3	Third annual contract*
Year 4	Fourth annual contract First 5-year evaluation takes place, followed by annual evaluation Final year of employment if 5-year contract denied
Year 5	First year of first 5-year contract**
Year 6	Second year of first 5-year contract**
Year 7	Third year of first 5-year contract**
Year 8	Fourth year of first 5-year contract**
Year 9	Fifth year of first 5-year contract Second 5-year evaluation takes place, followed by annual evaluation
Year 10	First year of second 5-year contract** Final year of employment if second 5-year contract denied
Year 11	Second year of second 5-year contract**
Year 12	Third year of second 5-year contract**
Year 13	Fourth year of second 5-year contract**
Year 14	Fifth year of second 5-year contract Third 5-year evaluation takes place, followed by annual evaluation
Year 15	First year of third 5-year contract** Final year of employment if third 5-year contract denied
Year 16+	Continue in the pattern of years 10-15

1    See paragraph five for breakdown of start dates for 5-year contract review purposes.
*    Annual evaluation takes place. Final year of employment if no additional annual contract offered.
**   Annual evaluation takes place. 

8. Any librarians who change duties or salary during the year after the issuance of the normal contract will receive a written notice of the changes from the University Librarian's office.

9. The University Librarian's office is responsible for all forms necessary to hire faculty, change status, change salaries, and change rank and titles as needed by Human Resources. Human Resources works with Academic Affairs, Budget Office, and Payroll to make needed additional changes.

10. Ranks for Library faculty:

Lecturer/Assistant Librarian

(Faculty on 1-year contracts)

Lecturer/Senior Assistant Librarian

(Faculty on 1st 5-year contract)

Lecturer/Associate Librarian

(Faculty on 2nd and subsequent 5-year contracts)

11. Library faculty will have access to the UNCW Faculty Professional Relations Committee for grievance procedures.

12. The Library Faculty Personnel Committee shall include five librarians, elected by secret ballot by all members of the Library faculty, excluding the University Librarian. At least two members of the committee should be from the Senior Assistant Librarian rank. This committee shall be elected each year in May. The Chair shall be elected by the members. Candidates for 5-year contracts are ineligible to serve on the Library Faculty Personnel Committee. Supervising librarians of candidates for 5-year contracts are ineligible to serve on the Library Faculty Personnel Committee.

Responsibilities: The Library Faculty Personnel Committee is responsible for recommending a positive or a negative action in all 5-year contract renewal actions. The recommendation will be given to the University Librarian during the first week of February. The committee may request relevant data from the immediate supervisor of the librarian and from the librarian being evaluated. The immediate supervisor will be available to confer with the committee during deliberations.

If you have questions regarding this policy, please email benedettis@uncw.edu .

Last Update: January 25, 2008