CLC Advisory Committee
Meeting Minutes
Chesnutt Library, FSU
November 13, 2006; 10:00 a.m.
Present: UNCW: Sue
Cody, Arlene Hanerfeld, Rebecca Kemp, Dan Pfohl
(chair); FSU: Evelyn Council, Vera Hooks, Matt Lawson, Jan Whitfield; UNCP:
June Power, Cindy Saylor (secretary), Jean Sexton, Rob Wolf.
1.
Loan Rules
Dan
announced that
a. intraconsortium borrowing by Distance Education Students has been
implemented;
b. circulation for UNCP’s Branch Music
Library was implemented in August.
2.
Banner Update
Dan
requested a report of the status of Banner implementation, automated patron
loads, and One Card use.
a. UNCW is getting patron loads from Banner. The process
is working out well, except that one patron type is not able to be designated
like SIS was able to do. Dan is happy with the feed thus far. The acquisitions
part may take a year to a year and a half to set up.
b. FSU is coming along although they are still waiting
to switch all the students’ cards to a Banner-encoded ID rather than an SSN
coded ID. The second track contains the student banking number, so the Banner
number may need to be the banking number. Matt is still considering options
here and is still communicating with his IT department.
c. UNCP has moved staff only over to Banner so far. As a
result, patron loads are non-existent now until IT personnel create a script to
extract the data for the Library. Cindy is hopeful that the script will be
created to provide a patron by start of the spring semester.
3.
EDIFACT
EDIFACT
is a module in Millennium that allows for FTP transfer of the 13-digit ISBN
when ordering. There is a bit of a setup in Millennium in order to use the EDIFACT;
the vendor needs to participate in the setup.
Dan reported on the progress from each institution.
a. UNCP has set up Baker & Taylor and it appears to
be working fine.
b. UNCW is working on setting up Yankee Book Peddler.
c. FSU has set up Coutts but are having some transmission
problems.
Dan
will confirm that Millennium will handle the longer ISBN, but he believes it
will be successful. OCLC doesn’t have the ISBN in the correct field; although
they will be doing a conversion of the field in November.
4. WebBridge
Dan
reminded that due to all the other projects going on, implementation of
WebBridge is further in the future. In his conversation with Ted Fons from Innovative about WebBridge in a consortial
environment, a consortial solution will cost us more money to set up. We will
need it set up for the consortium so that online resources know to which
institution to attach.
Dan
announced that WilsonWeb is eager to work with us on implementing
WebBridge. UNCW has one
A
discussion regarding WebBridge (and ERM) and the functionality ensued with
highlights about each institution’s needs and capabilities. In addition,
Journal Finder’s impact was discussed. Dan requested that we begin considering
a list of major databases to add to WebBridge.
5. ERM
After
Dan provided a brief progress report for ERM, Rebecca and Arlene provided a
demo of ERM including creating contacts, populating the Millennium ERM records,
and doing a coverage load. Rebecca revealed an Excel spreadsheet created by Rob
Wolf to assist with the coverage load.
6. WebPAC Pro
Dan
provided a progress report on the new Innovative product WebPAC
Pro, demonstrated RightResult—a results relevance
ranking option--in Advanced Keyword Searching, and showed a sampling of his
work so far. He announced that there are additional modules at extra costs to WebPAC Pro, such as spell checker.
With
RightResult, the relevance is based on an unknown
algorithm. However, Arlene and Sue have determined that keywords appearing in
the subject headings end up lowest on the relevance list. Dan asked that
attendees review RightResult to ascertain how we feel
about the types of relevance placed on the results.
Dan
showed color options, banners being used for institutions, and buttons that are
available in WebPAC Pro. He mentioned he has hired
someone to assist in creating logos and other graphics. He requests that we
review the buttons and logos and let him know what we like and what we don’t
like. He reminded that the staging directory is available for us to review and
test search results at http://uncclc.coast.uncwil.edu:2082/.
Dan
also asked that we review the Help pages, especially public services personnel,
to decide whether we want to use them and in what ways. Not all of the help
pages are working as desired. Help pages may be reviewed by logging on to My
Library Record (http://uncclc.coast.uncwil.edu:2082/patroninfo)
and selecting the link for either of the help pages.
Tabbed
displays are another option in WebPAC Pro, but they
are not all working at the present time.
Dan
mentioned that he could link FSU and UNCP’s floor
plans to the call numbers in the item records, should we desire. We should let
him know.
Dan
would like to have the new WebOPAC available for the spring semester, January
2007. He asks that we have the following info to him by December 1st
unless otherwise specified:
a. colors and banners from FSU and UNCP – ASAP
b. feedback on RightResult
c. feedback on consortial view
d. buttons and graphics
e. help pages
7. Other
Topics
Dan
opened the floor for other topics of interest, such as individual requests or
problems:
a. Arlene – ERM, 856 link in the bib record
UNCW
is moving their 856 link to the check-in record. She would like the other two institutions to
move all 856 links from the bib record to the check-in records. She believes Biological
Abstracts is one that is a problem. She suggests that we create a check-in
record for those databases rather than having it in the 856 field.
b. Cindy – UNCP is having problems with Millennium freezing
for no apparent reason. There is no apparent pattern to time of day, although
Jean mentioned it happened more in the afternoon to her and her staff. Since FSU and UNCW are not experiencing this
problem, it must be network problem at UNCP.
c. Dan – Reminder: please send feedback about WebPAC with a subject line as WebPAC
to flag it; deadline is December 1st.
d. Dan – The next meeting will be sometime during the week
of February 12th-16th at UNCP. Dan will distribute
another “call” for a meeting via e-mail to get the best date for everyone.
Everyone thought that process worked well.
Meeting
adjourned 2:15 p.m.
Respectfully
submitted,
Cindy
Saylor (secretary)
Accepted and posted November 30, 2006.