UNCCLC Advisory Committee Minutes

Coastal Consortium Advisory Committee Meeting

October 25, 2000

Pembroke, NC

Members Present: Lillian Brewington, Jeff Campbell, Robert Canida, Eloise Cave, Sue Cody, Arlene Hanerfeld, Dan Pfohl and Jean Sexton

1. The minutes of the May 11^th meeting were approved with the following correction. Item 12 should read, “Arlene stated that Annie Wu...” Arlene asked that the minutes be emailed to her within a couple of weeks.

2. Election of new Chair - The policy of the committee has been to rotate the chair within the three institutions. Jean nominated Jeff Campbell as this was FSU’s turn in the rotation. The committee agreed that we should aim for three meetings per year but would definitely have two.

3. FSU’s Fujitsue Printer - Dan asked if FSU was not going to use the Fujitsue printer they had, could he work something out to get it for UNCW. Jeff has not had a chance to see if he could get it to print. He wanted a couple of weeks to do some testing with it.

4. LinkBot Licenses - LinkBot has changed their business policies. At the present, every person must have a license even within the institution. The cost of the license is $450. Arlene has the names of some other link checkers from the IUG meeting last year but she feels that LinkBot has better features and works well for us. Dan will continue to provide reports to the Consortium through December.

5. INTL Use Count - The internal count has not been reset to 0. The committee agreed that it was too late for this year but it would be reset on July 1, 2001 to run through June 30, 2002.

6. Circulation Issues - There seems to be a problem with circulation staff not understanding loan rules, etc. Different loan rules apply at the different institutions. It was suggested that we might think of reviewing loan rules at a joint session. FSU and UNCP block their patrons whereas UNCW does not.

7. Merge Patron Records - Dan asked that we are careful when merging patron records because there is a good chance that you will lose some data.

8. Consortium Web Pages - The Consortium web page should be updated to reflect individual homepages. Let Dan know of any changes which need to be made.

9. Individual Proxies for each Institution - a way to get individual statistics for each library Internet Explorer 5.5 seems to be causing problems. It works better if the patron downloads Netscape. Collecting statistics seems to be a problem. Innovative is working on trying to correct this problem.

10. My Millennium - It can be set up for staff or patron type and when you log in it identifies you and restricts certain functions to certain patron types. Dan will set it up for staff and let us know when it is available.

11. INNOPAC Extended Approval Plan Software - The invoice could be split three ways with $2900 for FSU, $2100 for UNCP and $7000 for UNCW. The committee will revisit next year.

12. Internet Resources Cataloging - There was a lengthy discussion of exactly what we are doing, if the committee should be re-instituted, and the makeup of the committee. Arlene provided a review of the progress report of the original committee to the library directors dated June 14, 1999. Apparently there was no final report. Arlene will ask Teresa for a copy of the most current report and make it available to the committee. The committee agreed to send a recommendation to the directors stating that we have reviewed the draft and are hereby making the following recommendations: The committee strongly suggests that call numbers should not be used for internet sites. If any university insists on using call numbers, they must be suppressed. There will be problems with records of the 12,000 books from NetLibrary because they do not have OCLC numbers in the marc records.

13. NetLibrary on INNOPAC - Dan and Arlene led a discussion on how to link the titles from the homepage, loan periods, holds, etc.

14. Other Concerns - Advanced keyword searching is more complex and there seems to be problems with usage. Dan feels that is more a training issue and volunteered to put together a training session for the reference staff of FSU and UNCP.

Members were asked to look at the review files and remind the staff that all improperly named files could be deleted at any time. File names should include the date, institution and the person’s initials who created the file.

The next meeting of the committee would be after the meeting of the Innovative User’s Group and would be held at UNCW.