UNCCLC Advisory Committee Minutes

Coastal Library Consortium Advisory Committee Meeting

Fayetteville State University

May 11, 2000

Minutes

Members present: Lillian Brewington, Jeff Campbell, Robert Canida, Eloise Cave, Sue Cody, Arlene Hanerfeld, Geri Hebert, and Daniel Pfohl, Jean Sexton.

1. Minutes - The November minutes will be e-mailed to the Consortium for approval. Arlene asked that the minutes be submitted earlier.

2. Lillian Brewington of UNC-Pembroke was elected the new secretary of the Consortium Group. It was suggested by Arlene that the secretary position be rotated every year, since there are not any bylaws on it.

3. Report of IUG Annual Meeting by Dan and Arlene

Arlene and Dan stated that there were a lot of changes that will occur with Release 2000. The Advanced Searching feature will totally remove the keyword index. Decisions have to be made to add fields or limits, before a search is done and not just on material type, but anything that we can place a limit on. A limit feature will need to be installed before the software is loaded. The Consortium will need to look at the 500 fields, such as 504 - bibliographies. Dan stated that the Consortium Committee should take a look at the Advanced Searching to get clarification, before we make a decision on it. Arlene demonstrated the Colorado State web page for advanced searching. Also, Kent State and University of Washington were mentioned as other beta test sites. A lengthy demonstration of Advanced Searching was done by Arlene, and handouts were passed out summarizing the programs that Arlene and Dan had attended at the Innovative User’s Conference. The url for Colorado State advanced searching screen is: http://libcolostate.edu/sage/avs.

4. Distribution and installation of Millennium Offline Circulation Ver. 1.0

Dan loaded the software on the computers at Fayetteville State University, after the meeting had ended. Dan mentioned that the Consortium Committee should take a look at record #387 in the Millennium Users Manual. The Millennium Offline Circulation Version is used as an emergency checkout . Staff will need to use a patron’s barcode to check out materials. Dan mentioned that he would leave handouts at the Circulation Desk describing how to use the Millennium Offline Software.

5. Distribution and installation of Millennium Serials

Dan also, loaded this software on the computer in the Periodicals Department at Fayetteville State University. Arlene stated that once this software was loaded, you cannot go back to using the text base check-in records. Other problems with Millennium Serials were discussed.

6. Upgrade to Rel. 2000-B

It was mentioned that some changes had been made in Release 2000, but the decisions about it would not be made at this time. Dan will try to get it up and running this summer.

7. Innovative’s CSDirect Page

Dan gave a demonstration of the CSDirect page. The web page can be found at http://csdirect.iii.com. The information to login is:

user name: NCCOA

password: [call Dan for the password]

Dan mentioned that this is a good place to look at because it has the

Release B updates, FAQ’s, and Release 2000 notes. A lot of the Advanced Features will not be available until 2001. Any enhancements can be sent to the user groups by using the login: IUG, and password: coffee. It was also mentioned that the Carolina Users Group will plan a meeting at the end of July to discuss any concerns that the Consortia has.

8. Discussion of Proxy Server Instructions

Robert Canida had questions which dealt with using social security numbers on student accounts. Fayetteville uses them, but UNC-Wilmington plans to get away from using social security numbers.

9. Supplying ILL’s by E-mail in the Consortia

Robert Canida wants this to be revisited. Book Holds are working okay. Journal Ill’s could be e-mailed once the Consortia decides to start supplying Ill’s by email. The Ariel software will allow you to scan and transmit articles. Sue stated that she would check with her staff and look into this further.

10. Consortia Purchases of Electronic Products

ABCLIO and Jstor were discussed briefly.

11. Suggestions submitted to INNOPAC that address all three (3) Libraries

The Consortia wanted to know what ULAC was doing concerning the MLA,

Biological Abstracts, Silver Platter Databases and Web of Science. Also, concerns about clearing files.

12. Internet Cataloging Update

Arlene stated Annie Wu had done some Internet Cataloging and Arlene suggested that Annie take the place of Ruth on the Internet Cataloging Committee. Arlene also mentioned that as soon as UNC-Wilmington fills the Cataloging position, then they will make a decision on Internet Cataloging. There was not a final decision made to the Internet Cataloging Committee. A major issue will be the consistency in cataloging.

13. Other Matters of Business

The next meeting was scheduled for September 13, 2000 at 10:00 a.m. at UNC-Pembroke, unless there was a need to meet before then.