UNC Coastal Library Consortium

Coastal Consortium Advisory Committee Meeting

UNC-Pembroke

June 16, 1999

Minutes

Members present: Lillian Brewington, Robert Canida, Eloise Cave, Sue Cody, Arlene Hanerfeld, Ron Johnson, Daniel Pfohl, and Jean Sexton.

1. Review Files & Featured Lists

The Consortia voted to purchase 40 more review files at the cost of $2500 per year and $300 for maintenance. This price will expire on June 27, 1999. Several questions were raised concerning how big these review files would be, whether 1,000 or 5,000 files. Also, should these review files be kept by location or by title? The group agreed to purchase some big files and some small files and to have them sorted in order. The current review files should be emptied before the installation of the new files, somewhere past the middle of July.

2. Inter-Consortium Borrowing

UNC-W reported that a lot of their students were placing holds. Robert Canida mentioned that books were being returned, but they were not being placed in transit category. Statistics showing UNC-W, UNC-P, and FSU consortia borrowing were distributed by Sue Cody covering March, April, and May. Everyone agreed to continue to have consortia borrowing. Sue Cody recommended that we place it on the agenda to review once a year each Summer.

3. Millennium Issues - Punctuation marks & Time Tables

Avoid punctuation marks that are found in the URL's such as: *,?, :, and // ).

The standard punctuation marks to use in our phrase index according to Innovative would be the (+, %, #, @), $).

We should be getting Electronic Reserves by this Fall. Everyone should have system printers similar to HP4000 N with an Ethernet. This printer can be used to print acquisition reports, also. The system's person will need to know which login the printer should be hooked up to, whether electronic reserves or public. The printer is on State contract and you can email Ron to get the order information.

4. Millennium Circulation Software

We will be getting the Millennium Circulation Software soon. We need to have our staff trained by September 1, 1999. Make sure that the staff are trained on multi-task jobs. Don't assume that they know how to use Windows 95. Every service desk will have to have a Pentium PC to run the Java Scripts. The Dumb terminals need to be replaced. The minimum requirements will consist of a 233 Pentium2, 450 hard drive, and 64 megabits of Ram. The Millennium Software will take the place of the text-version.

5. Millennium Serials/Acquisitions

Beta testing of serials and acquisitions will be done shortly. Arlene mentioned that serials is already in beta testing. She has volunteered to beta test acquisitions. She also stated that with the Millennium serials, the holdings statement , if you don't have your library in marc format, the millennium serials converts it to marc format , but it only converts it to what you have at the present. if you don't have it already.

6. Internet Resource Cataloging Committee - PURL's

A lengthy discussion pursued concerning PURL's - Persistent Uniform Resource Location. What department would handle them? Technical Services or Systems? Who would maintain the PURL's? The committee was not sure as to who would be responsible for cleaning up the PURL's once they were no longer valid. The consortia voted not to use PURL's. The committee agreed that PURL's were a lot of work. Also, they agreed that each school would be responsible for maintaining the PURL's that they cataloged. The directors were asked to help solve the problem of who would cleanup the links to the PURL's that were no longer valid. It was suggested that a report be run every six months, and each of the schools in the consortium would be responsible for updating the report using the link box software. A problem arose because not everyone was using the link box software. It was recommended by Sherman Hayes that Technical Services and Systems be responsible for maintaining the links to the PURL's. Bobby Wynn recommended that there should be a standard for Cataloging the PURL's. Several other recommendations followed, but nothing was resolved.

7. Other Matters of Business

The next meeting was scheduled for November 17, 1999 at 10:00 a.m. at UNC-W.

Minutes submitted by Eloise Cave, updated on November 22, 1999.